The most dependable and consistent way
to make teams more efficient
and to boost productivity.

Project Pipelines turn projects into profit.

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What is a Pipeline Manager?

A Pipeline Manager is a simple tool to create crystal clear overview. About what projects are coming up and the status and health of projects and pipelines.

The goal of the Pipeline Manager is to create an uninterrupted flow. It prevents projects jam. And avoids letting people needlessly wait for projects that got stuck  or when the pipeline runs empty. 

The best project management success stories are the result of Pipeline Managers. Introducing a pipeline manager is sufficient to boost productivity by 20% to 50%.

The two basic tools of the Pipeline Manager are the Road Map and the Plan Board.

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Turn projects into profit by creating an uninterrupted flow and preventing projects jam and get stuck.

Without managing pipelines...

Constantly jamming project pipeline

Constantly jamming project pipeline

Projects jam when more projects get started than people have time for.

Work starts piling up when projects wait till people have finished working on other projects. But also when they are pulled to work on the new project and leave the other project behind unfinished.

Teams get scattered and people are not available when they need each other.

Confusion and tension results in stress and frustrations. Conflicts and daily escalations are business as usual. People waste their time while waiting for projects that got stuck.

With a Pipeline Manager...

Pipeline with uninterrupted flow

Pipeline with uninterrupted flow

When Pipeline Managers prevent pipelines jam, it lowers the workload, prevents multitasking, reduces procrastination, and results in better focus, less distractions and less problems to solve. People are more efficient.

People will be available and collaborate. It creates more clarity. Projects will flow better through and with less problems. Projects better stay out of problems. 

Pipeline managers shortens lead times of projects.

An uninterrupted workflow it is sufficient to increases productivity by 20% to 50%.

Pipelines turn projects into profit.

And much more...

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A smart project management hack

Usually pipeline managers are complex, a burden to setup and difficult to use. They typically operate on tasks level and individual resources. That requires high quality project schedules, sophisticated resource management, lots of administrative overhead and a massive challenge to keep everything aligned and synchronized. Implementations often fail and people fall back in old habits causing old problems.

The project management hack of Empower Your Projects is a simple approach and a simple tool for managing projects through the organization, that is  independent of the details of projects schedules, sophisticated resource management tools, and even the rest of the organization. It sounds impossible, but this is the result treating projects pipelines as systems and strictly applying the principles of systems theory.

This means that project schedules are not needed for managing project pipelines. Pipelines can be managed independently from other pipelines or work streams, even when resources are shared or when projects have cross dependencies.

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Watch the DEMO!

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What does it take to get started?

  • 1

    Getting started is simple...

    Collect a few high-level ballpark figures and fill out a simple spreadsheet. All it takes is 10-30 minutes per project. One or two weeks for all projects.

  • 2

    Setting up the Roadmap and Pipeline takes a few zoom sessions...

    Two or three zoom sessions are needed to configure the road map and to commission the project plan board. And you’re ready to go.

  • 3

    Learn the daily routine while boosting productivity

    You’ll learn how to operate the pipeline “on the job”. We start the daily routine together via Zoom. For a few weeks, as long as needed, I'm your coach. While you'll learn how to operate the pipeline, you are already boosting productivity.

  • 4

    Wait

    While you are focusing on the daily routine, creating an uninterrupted flow and preventing pipeline jams or runs empty, just wait. You'll instantly notice things starting to improve. It is unavoidable after a while output starts boosting at the end of the pipeline.

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Business owners and Executives

This Pipeline Manager will make teams more efficient and will boost productivity, without forcing them to change the way they work.

Portfolio
Managers

This Pipeline Manager provides crystal clear overviews for communicating with executives and stakeholders.

Managers
PMO

This Pipeline Manager makes progress of projects visible and shows what projects are at risk, without administrative overhead.

Management Consultants

This Pipeline Manager enables you boosting boosting productivity faster than anyone else, without decades of experience.

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Project Pipelines Decoded

I've developed a free program Project Pipelines Decoded. A lot is know about managing projects but about how project organizations really work is little known and with many misconceptions. With this program you'll discover secrets about managing projects nobody ever told you before..

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From: Jan van Egmond

To: Small - Medium Enterprise Business Owner/Executive

Subject: Real Case - Software Development High Tech/Health Care

Recently, a small business owner approached me. His business was software development for a healthcare niche, in a highly regulated industry.

Over the years a large backlog of projects has built up. Many got stuck for various reasons. Productivity has dropped. It caused slowing down new product development, sales, and decreasing turnover for several years at a row.

To get things moving again and to start growing again, this team had tried many things already. But nothing seemed to work.

After seeing one of my videos he approached me. When we started to talk, I recognized the typical pattern of jammed and stuck pipelines.

We started the bottleneck and pipeline analysis to get clarity, and because it is the first step reaching a break through. Two days later I received the high level information of 130 projects. Sufficient to setup the pipeline.

This is what he wrote back after seeing the pipeline with his own eyes for the first time:

My mind can't stop - I feel your approach is so good! Thanks for your help – fantastic.

This simple spreadsheet is enough to set up the pipeline within 8 days after our first conversation, the pipeline manager was ready to use.

When I contacted him recently for this case study this is what he said:

“The staff can clearly see the pipeline - so visibility of the issues is clear to everyone and committed to this approach. The big thing that the Pipeline has highlighted is keeping the 'Waiting' column topped up. We saw a 30% increase in throughput over the first three months which is fantastic.”

Your industry will be different. You're projects and teams will be different. But there are many similarities with other business owners. This can also be your success story.

Jan van Egmond

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Frequently Asked Questions

  • q-iconDo project managers need to learn new planning tools?

    No. Project managers can continue to use their favorite project management tools. Microsoft Projects. Primavera P6, Agile tools. And even project managers using excel for planning isn’t a problem. Project managers don’t need to change how they plan their projects.

  • q-iconWill this pipeline manager increase the administrative overhead?

    No. People don’t need to report progress on tasks and project managers don’t need to produce weekly progress reports. All needed is to move projects across the plan board.

  • q-iconDo we first have to reduce the number of projects?

    No. Some strategies start by canceling 25% of the projects in progress. No projects need to be canceled or removed from the pipeline to increase productivity.

  • q-iconHow does the Pipeline Manager help when demand is fluctuation strongly?

    The Pipeline Manager increases productivity. More work can be completed during high demand. When the demand is low, increased productivity makes more competitive offers possible to increase the demand.

  • q-iconCan we increase productivity when many of our project managers are not certified?

    Yes. Even project organizations with low project management discipline are likely capable of increasing productivity by 20% to 50% by using this Pipeline Manager.

  • q-iconCan we use this Pipeline Manager for improving Agile Projects as well?

    Yes. The results of this Pipeline Manager are independent to the methodology used. This Pipeline Manager is also for scaling Agile. 

  • q-iconHow fast can we see productivity go up?

    Almost instantly you can start seeing signs of increased productivity. Think about better collaboration, better overview, clarity about priorities, less confusion, more focus, fewer problems.

    Increased financial performance can be measured in less than half the average project duration.

  • q-iconDo we first need to update and clean up?

    No. You can immediately start setting up the Project Pipeline Manager, without worrying about the quality of project plans.

  • q-iconCan we use the Pipeline Manager to check the customer requested delivery date?

    Yes. The sales funnel is covered by the Pipeline Manager. With just a few parameters it is possible to check whether the organization will have capacity to deliver in time.

  • q-iconDoes the pipeline manager work when we have small and large projects?

    Yes. This pipeline manager can be used for a mixture of very different projects. Large and small projects can be combined within the same pipeline.

  • q-iconCan I trust the Pipeline Manager when estimates are biased or not reliable?

    Yes. Even then you can trust the Pipeline Manager. That is possible because it is self-learning and auto-correcting.

  • q-iconCan we use this Pipeline Manager when we work with contracted project managers who don’t know pipelines?

    Yes. External project managers don’t need to know pipelines to benefit from this Pipeline Manager.

  • q-iconDo we run higher risks when we failed implementing Critical Chain Project Management before?

    No. This Pipeline Manager is also for project organizations that failed with CCPM are fell back into old habits. This Pipeline Manager has less shortcomings and is easier to use.

  • q-iconIs it necessary to be a project manager myself?

    No. You don’t need to have a project management background yourself for managing the project pipeline.

  • q-iconWhat does it take for me for setting up the Pipeline Manager?

    When you will be managing the Pipeline Manager yourself, anticipate 40 hours for collecting project data, some basic analyses, and Zoom video sessions with me.

  • q-iconHow much training do I need for using the Pipeline Manager?

    The best way to learn about this Pipeline Manager is by using it. Training on the job. This way you will increase productivity faster, and you’ll only need to learn what you need in your specific situation right now.

  • q-iconShould I first improve the communication with stakeholders?

    No. Start with setting up this Pipeline Manager. The road map, planboard, financial forecasts and expert advisory report will  be powerful and simple to use communication tools your for you. Stakeholder will appreciate it for making decisions.

  • q-iconWill sales and executives bypassing the process disrupt the pipeline?

    No. The Pipeline Manager helps you to maintain overview and will constantly maximize productivity, when executives overrule current priorities.

    Pipeline Manager provides great overviews that makes it more attractive for sales and executives to check and align with the Pipeline Manager before making decisions and making commitments.

  • q-iconWhat can I do, when my manager won’t give approval

    Many managers and executives don’t like initiatives they don’t understand or others might disagree with. Though they often don’t have problems with training or personal development programs. Setting up the Pipeline Manager is an excellent training program for learning and studying project pipelines. They probably will agree when you need some high level input from project managers and might even volunteer to be your executive mentor when you ask for their personal support. 

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